Orthodontics in Summary Ltd
Orthodontics in Summary Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, book an event, or communicate with us electronically.
We comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Please read this policy carefully to understand how your personal data is handled.
This website is operated by Orthodontics in Summary Ltd.
If you have any questions about this policy or how your data is used, please contact:
tadconference@orthoinsummary.com
We process personal data under the following lawful bases:
Contractual necessity – to process event bookings, payments, attendance, and CPD certification
Legitimate interests – to administer events, communicate essential information, and improve our services
Consent – where you have explicitly opted in to receive marketing communications
You may withdraw consent for marketing at any time.
We may collect personal information when you:
complete a booking or enquiry form
register for an event
contact us by email
This information may include:
name
email address
professional role
GDC number (where required for CPD certification)
dietary requirements (optional)
Dietary information is collected only where necessary, shared solely with the event venue, and deleted after the event.
When you visit our website, we may automatically collect:
anonymised or truncated IP address
browser type and version
operating system
pages visited and time spent on the site
referral source
This information is collected for analytics, security, and site improvement purposes and does not identify you personally.
Our website uses cookies to improve your browsing experience and analyse site usage.
For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.
We use your information to:
process event bookings and payments
communicate essential event information
issue CPD certificates
administer and improve our website
ensure website security and performance
We do not use your data for marketing unless you have explicitly opted in.
Payments for events are processed securely by trusted third-party payment providers (such as Stripe, Ticket Tailor, or Eventbrite).
We do not store or have access to your payment card details. Payment providers process your data in accordance with their own privacy policies and UK GDPR obligations.
We do not sell or rent your personal data.
We may share your data with trusted third parties only where necessary, including:
payment processors
email communication platforms
event venues (dietary requirements only)
website and IT service providers
All third parties are required to process your data securely and in accordance with data protection law.
We retain personal data only for as long as necessary:
Event booking data: up to 24 months
CPD records: up to 6 years
Marketing data: until you unsubscribe
Data is securely deleted once it is no longer required.
Under UK GDPR, you have the right to:
access your personal data
request correction or deletion
restrict or object to processing
withdraw consent for marketing
lodge a complaint with the Information Commissioner’s Office (ICO)
Requests can be made by emailing tadconference@orthoinsummary.com. We will respond within the statutory timeframes.
While no method of transmission over the internet is completely secure, we take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.
Our website may contain links to third-party websites. We are not responsible for their privacy policies, and we encourage you to review them before submitting personal data.
We may update this Privacy Policy from time to time. Any changes will be posted on this page. Please review it periodically.
If you have any questions about this Privacy Policy or how your data is handled, please contact:
tadconference@orthoinsummary.com
